PDF invoices → importable CSV
Drop a folder of invoices. Get one row per invoice — vendor, number, tax ID, subtotal, VAT, total — and one row per line item, as CSV your accounting system or database can actually import.
- An Excel file where the amounts are numbers you can sum — not text that looks like numbers.
- A category on every row, and foreign spend converted at the rate on the day you spent it.
- Or the file your software wants: OFX, a Xero or QuickBooks CSV, UBL XML for an ERP.
The PDF your bank sends
NORTHBANK PLC
Statement · 01–31 March 2026 · GBP
03/03/26SALARY - ACME LTD4,250.00
04/03/26RENT - MARCH1,200.00
05/03/26TESCO STORES 447187.35
07/03/26SHELL FUEL LONDON62.10
11/03/26AWS EMEA214.88
22/03/26VODAFONE LTD42.00
The Excel you get back
| Date | Description | Category | GBP | EUR |
|---|---|---|---|---|
| 2026-03-03 | SALARY - ACME LTD | Salary | +4,250.00 | 4,875.60 |
| 2026-03-04 | RENT - MARCH | Rent | −1,200.00 | 1,378.56 |
| 2026-03-05 | TESCO STORES 4471 | Groceries | −87.35 | 100.46 |
| 2026-03-07 | SHELL FUEL LONDON | Fuel | −62.10 | 71.63 |
| 2026-03-11 | AWS EMEA | Software | −214.88 | 248.81 |
| 2026-03-22 | VODAFONE LTD | Telecoms | −42.00 | 48.59 |
Category filled in for you. EUR converted at the rate on each transaction's own date — not today's.
Drop your invoices — PDFs or photos
PDF · photo · iPhone HEIC · scan · zip · Word — mix them freely, no sign-up to try
Free to try, no sign-up. Pay $9 for a batch, or sign in for 10 free pages.
How it works
- 1
Drop the invoices
A folder of them, or one PDF holding a batch. It splits them apart.
- 2
It pulls the fields
Vendor, number, tax ID, dates, VAT, total — and each product line underneath.
- 3
Import it
Two CSVs: one for the ledger, one for the line items. Both ready to load.
Tax in its own column
Subtotal, VAT and total stay separate. A system that has to infer the tax from a total is a system that will infer it wrong, and an invoice without its tax breakdown is not one you can book.
Line items, not just headers
A five-page invoice with thirty products becomes thirty rows — description, quantity, unit price, tax rate, line total — so you can track cost and stock instead of retyping them.
Encoding that survives
UTF-8 with a byte-order mark, so a supplier called Kaufhaus Müller does not arrive as Kaufhaus Müller and leave you repairing a CSV by hand.
Questions people ask
- Can it read a scanned or photographed document?
- Yes. Scans and phone photos are read the way a person reads them — a crumpled receipt or a skewed scan still works, and there is no template to configure for each bank.
- What if one PDF holds many receipts?
- It splits them apart. Fifty receipts scanned into a single PDF become fifty rows; a twelve-page statement stays one document.
- Are the amounts real numbers in Excel?
- Yes. Amounts and balances arrive as numeric cells, so a column sums the moment you open the file.
- How are foreign currencies handled?
- Each amount is converted at the published rate for the date of that transaction — not today's rate. The rate and its date sit beside the figure so you can check it.
- Do I need an account?
- No. Convert a batch, pay once, download it. An account is only for a monthly page allowance.
- Does it work with QuickBooks and Xero?
- Yes. Alongside Excel, you can download a statement as OFX — the standard bank-data format both read — or as a ready-made CSV laid out the way each one expects: Date, Amount, Payee, Description, Reference for Xero, and the three-column Date, Description, Amount for QuickBooks, with money out already signed negative. Invoices and receipts can also come out as UBL XML for an ERP or an e-invoicing system.